Share applications across your team with the observer role

At a glance

• New assignment roles: recruiter with full access and observer for read-only review

• Observers see the candidate, documents and history, rate and take notes, but do not post and receive no chat notifications

• Roles apply per listing and can be overridden for a single application

Jobmaps introduces two roles for assigned people. When someone adds a colleague to a listing or an application, they now decide whether that person works the candidate actively or only reviews. This brings in stakeholders like managers or line staff without flooding them with notifications.

The observer role gives an assigned person read-only access to an application or listing. Observers see the candidate, documents and the history so far, can rate and leave notes, but do not post in the candidate chat, cannot change the status and receive no notifications from the conversation.

The counterpart is the recruiter: full access, messages the candidate and receives notifications, exactly as an assigned person did before. Recruiter is the default when adding someone and can be switched to observer at any time. Every application and listing always keeps at least one recruiter.

The role is chosen right when assigning someone and can be changed at any time. A role set at the listing level applies to all applications beneath it, but can be overridden for a single application.

This lets you share one specific application with a line manager or specialist for review, while the rest of the applications stay untouched. The role only governs what a person may do, not what they can see.

Two changes noticeably reduce the number of emails. First, observers are not part of the candidate conversation and therefore receive no chat notifications. Second, Jobmaps no longer emails team colleagues when an internal person writes a message. The message stays visible to everyone in the tool, only the email is dropped.

Messages from applicants still notify the whole responsible team. Anyone who wants to unsubscribe from all notifications on a listing simply sets themselves or others to observer.

Invite colleagues and manage applications together: jobmaps.ch/en/post-jobs-free