1. Who is responsible?

The party responsible for the processing of personal data in connection with the jobmaps.ch platform is:

Jobmaps AG Räffelstrasse 24 8045 Zurich Switzerland

Email: datenschutz@jobmaps.ch

This privacy policy applies to the website jobmaps.ch as well as to all white-label portals that use the Jobmaps backend (e.g. jobs.grav.ch, jobs.swissmarketing.ch, jobs.kmuswiss.ch).

2. What personal data do we process?

Jobmaps is a job platform. The processing of personal data depends on the role in which you use the platform.

2.1 As a website visitor

When you visit our website, technical data is collected:

  • Date and time of access

  • Pages visited and time spent

  • Browser type and operating system

  • IP address (truncated in the EU for analytics purposes)

The processing of this data is based on our legitimate interest in the secure and functional operation of the website.

2.2 As an applicant

When you apply for a job posting via Jobmaps, we collect the following data:

DataRequiredCollected viaFirst name and last nameYesApplication formEmail addressYesApplication formPhone numberOptionalApplication formQuestionnaire answersOptionalApplication form (questions defined by the employer)CV and documentsOptionalUpload (only if requested by the employer)Messenger messagesDuring the processPlatform messenger

Legal basis: Performance of a contract (conducting the application process) and your consent when submitting the application.

When submitting an application, you are informed that your data will be used for the application process.

2.3 As an employer

When you post a job listing as an employer, we process:

  • Contact details (name, email, phone)

  • Company data (name, address, commercial register number)

  • Job listings and their content

  • Communication via the platform messenger

Legal basis: Performance of a contract (provision of the platform service).

2.4 In the Talent Pool

If an employer wishes to add you to their Talent Pool, we obtain your explicit consent:

  • You will receive an email with the invitation to the Talent Pool.

  • You must actively consent on jobmaps.ch (within 30 days).

  • Without your consent, your data will not be stored in the Talent Pool.

  • After giving consent, you will receive a reminder every 5 months to reconfirm. If you do not confirm within 30 days, your data will be removed from the Talent Pool.

Legal basis: Your explicit consent (Art. 6 para. 6–7 nFADP).

3. How do we communicate with you?

3.1 Platform Messenger

Communication between applicants and employers takes place via a platform-internal messenger. Messages remain on the platform.

3.2 Email notifications

We send email notifications about new messages or status changes. These notifications do not contain any application documents — no CVs, no documents, no attachments. To view application documents, the employer must log in to the platform.

3.3 Email delivery

For sending emails, we use the service SendGrid (Twilio Inc., USA). SendGrid receives the recipient's email address and the notification text. Application documents are not transmitted via SendGrid.

4. To whom do we disclose your data?

4.1 To employers

When you apply for a job posting, your application data is made accessible to the respective employer. The employer is the data controller responsible for the processing of your application data under data protection law. Jobmaps acts as a data processor.

4.2 Access control at the employer

Within an employer account, there is a role model:

  • Administrators can view all job listings and applications.

  • Users can only view applications for job listings to which they are assigned.

4.3 To third-party portals (multiposting)

Employers can have their job listings automatically published on third-party portals (e.g. Jobchannel). Only job listing data is transmitted — no applicant data.

4.4 To authorities

We disclose personal data to authorities when we are legally obliged to do so.

5. What service providers do we use?

5.1 Hosting and infrastructure

ProviderPurposeLocationDataHetzner Online GmbHHosting and server operationsGermany (Frankfurt)All application data (encrypted at disk level)Twilio Inc. (SendGrid)Email deliveryUSAEmail addresses and notification textFunctional Software Inc. (Sentry)Error monitoringUSATechnical error logs (no applicant data)

5.2 Internal working environment

ProviderPurposeLocationDataGoogle WorkspaceInternal communication and administrationGlobalInternal data (no applicant data)

5.3 Tracking and analytics (only with your consent)

The following services are only activated after your explicit consent via our cookie consent banner. Without your consent, no tracking takes place.

Google Tag Manager We use Google Tag Manager, a service provided by Google LLC, USA. Google Tag Manager itself does not store cookies and does not collect personal data; it serves as a management interface for the services described below.

Google Analytics We use Google Analytics, a web analytics service provided by Google LLC, USA. Cookies are used to collect information about your behavior on our website and the device used, such as information about your browser, the website from which you accessed our website, the name of your provider, your IP address, date and time of access, pages visited, and time spent. Based on this information, we receive reports from Google. Google stores this information in the USA; your IP address is truncated beforehand in the EU or EEA. Google may combine the data collected with data from other websites and use it for its own purposes. Further information can be found in Google's privacy policy at https://policies.google.com/privacy. You can prevent the use of Google Analytics by installing a browser add-on available at https://tools.google.com/dlpage/gaoptout. This use is only possible with your consent.

Google Ads Conversion Tracking and Remarketing We use Google Ads Conversion Tracking and Remarketing, services provided by Google LLC, USA. Cookies and similar technologies are used to measure the effectiveness of our advertisements on Google and to display interest-based advertising to you. Google may combine the data collected with data from other websites and use it for its own purposes. Data is transferred to the USA. Further information can be found in Google's privacy policy at https://policies.google.com/privacy. This use is only possible with your consent.

Microsoft Bing UET (Universal Event Tracking) We use Universal Event Tracking (UET) by Microsoft Corporation, USA. A cookie is stored on your device to measure the effectiveness of our advertisements on Microsoft Bing and to display interest-based advertising to you. Microsoft may combine the data collected with other information and use it for its own purposes. Data is transferred to the USA. Further information can be found in Microsoft's privacy policy at https://privacy.microsoft.com. This use is only possible with your consent.

PostHog We use PostHog for product analytics to understand and improve the use of our platform. Information about your usage behavior may be collected. This use is only possible with your consent.

6. Data transfers abroad

Your application data is stored in Germany (Hetzner, Frankfurt) and generally does not leave the EU area.

The following service providers are located in the USA:

ProviderDataApplicant data affected?Twilio (SendGrid)Email addresses, notification textNoSentryTechnical error logsNoGoogle (Analytics, Ads, GTM)Cookie-based usage dataNo (only with consent)Microsoft (Bing UET)Cookie-based usage dataNo (only with consent)

For data transfers to the USA, we rely on Standard Contractual Clauses (SCC) pursuant to Art. 16 para. 2 lit. d nFADP or on an adequate level of data protection in the recipient country.

7. How long do we store your data?

We store your data only for as long as necessary for the respective purpose. The following automatic deletion periods apply to application data:

SituationPeriodWhat happensApplication rejected7 days after rejectionApplication data and documents are automatically deletedApplication withdrawn7 days after withdrawalApplication data and documents are automatically deletedApplication expired7 days after expiryApplication data and documents are automatically deletedApplication archived180 days after archivingApplication data and documents are automatically deletedTalent Pool (no confirmation)30 days after invitationData is removed from the poolTalent Pool (no re-confirmation)30 days after reminderData is removed from the pool

Automatic deletion includes: application data, uploaded documents, and messenger messages. The applicant's name remains visible so that the employer can verify that an application was received — the name is only removed when you delete your account.

The 180-day period for archived applications serves the employer's legal protection, as they may need to justify their hiring decisions.

8. How can you delete your data?

8.1 Delete account (individuals)

You can delete your account at any time via the settings on jobmaps.ch. Upon deletion:

  • All your job listings will be archived

  • All applications (sent and received) will be deleted, including documents

  • Messenger messages will be anonymized (entries remain, content is deleted)

  • All subscriptions will be cancelled

8.2 Delete account (organizations)

Members of an organization cannot delete their account themselves. The organization's administrator can remove members. To close an entire organization, please contact support@jobmaps.ch.

8.3 Deletion upon request

You can request the deletion of your personal data at any time by contacting us at datenschutz@jobmaps.ch.

9. Cookies

9.1 Technically necessary cookies

We use technically necessary cookies that are required for the operation of the website (e.g. storing your language preference). No consent is required for these cookies.

9.2 Optional cookies (only with your consent)

For analytics and marketing cookies, we display a cookie consent banner on your first visit. Without your consent, no optional cookies are set and no tracking is performed.

You can revoke your consent at any time by deleting the cookies in your browser settings. The cookie banner will be displayed again on your next visit.

10. How do we protect your data?

We take appropriate technical and organizational measures to protect your personal data:

Technical measures:

  • Encryption of all connections (SSL/TLS)

  • Hosting in the EU (Hetzner, Frankfurt, Germany) with encryption at disk level

  • DDoS protection and Web Application Firewall (Cloudflare)

  • Role-based access control (employers can only see applications assigned to them)

  • Automatic data deletion after defined periods (checked every 60 seconds)

  • No application documents in email notifications

Organizational measures:

  • Confidentiality agreements with employees

  • Data processing agreements with service providers

11. What are your rights?

In connection with the processing of your personal data, you have the following rights:

RightDescriptionRight of accessYou can request information about what data we process about you.Right to rectificationYou can request the correction of inaccurate data.Right to erasureYou can request the deletion of your data. You can also delete your account yourself (settings on jobmaps.ch).Right to objectYou can object to the processing of your data, in particular for direct marketing.Right to withdraw consentYou can withdraw your consent at any time (e.g. cookie consent, Talent Pool).Right to data portabilityYou can request the release of your data in a commonly used format.Right to lodge a complaintYou can lodge a complaint with the Federal Data Protection and Information Commissioner (FDPIC).

To exercise your rights, please contact us at datenschutz@jobmaps.ch.

12. Automated individual decisions

Jobmaps does not make automated individual decisions within the meaning of Art. 21 nFADP. There is no automated matching, scoring, or profiling of applicants. The decision on an application is always made by the employer.

13. Changes to this privacy policy

We may amend this privacy policy at any time. The current version is available at jobmaps.ch/en/privacy.

14. Contact

For questions about data protection, you can reach us at:

Jobmaps AG Räffelstrasse 24 8045 Zurich datenschutz@jobmaps.ch

Zurich, 26.02.2026