How ASVZ recruits as a team with Jobmaps - from a solo test to a whole organisation

David Trmal is a sports instructor at ASVZ and, as such, is responsible for skiing and snowboarding, mountain biking, swimming, cycling and surfing. His daily routine used to involve unsolicited applications by email, hunting for documents in his inbox, and follow-up calls. The same process for every sport.

In early 2025, David tested Jobmaps for his disciplines. The idea: applicants fill in a sport-specific questionnaire before applying. "It seems like a sensible process when the questionnaire provides an automatic filter and ultimately captures people who could be a good fit for the role," he wrote after the first conversation.

After several months of use, David was convinced. Instead of answering unsolicited applications one by one, he pointed people to his Jobmaps link. Instead of collecting documents via email, he had everything in one place. And when he handed a sport over to a colleague, she received the full package with all information and notes.

In August 2025, David wrote an email to Marc Schärer (Deputy Director) and Nicole Bauer (HR Manager): "I'd like to show you something that could be interesting for the whole ASVZ when it comes to finding instructors and new staff!"

What followed was not a rush job. Marc, Nicole, David and Jobmaps sat down together and defined the parameters for multi-user operations: Who can see what? How do handovers between sports instructors work? How does this fit with HR requirements?

David also brought colleague Conny Wettstein on board: "We need you! So we can show the team how the exchange between us works." Conny joined immediately, clicked through the platform and reported back: "Super cool!" Carole Poltera, as Head of Services responsible for hiring operations staff, registered on her own and wrote: "It worked wonderfully with the account and I already found my way around very well in my first steps."

On 31 March 2026, David presented the platform at a leadership meeting to around 15 people. The starting signal for the entire ASVZ.

Working with ASVZ showed us three things.

Acknowledge different requirements. Operations staff and instructors work very differently. For operations, availability matters: applications come in, get assigned to the right location via questionnaire, and are automatically cleaned up after six months. For instructors, qualification matters: good candidates move to the pool and stay there until a suitable sport becomes available. Each sport has its own questions, requirements and contact persons. The solution was not to treat everything the same, but to consciously map the differences.

Simplicity over feature richness. As job postings and applications grew, Nicole reported: "We're struggling to understand what's stored where." That was an important moment. Instead of building more options, we simplified the structure: four tabs (Open, Pool, Hired, Closed) instead of nested navigation. Nicole's reaction afterwards: "SO much clearer!" The temptation is to map every special case. In practice, the simpler solution almost always wins.

Fast response to technical hurdles. At the leadership meeting, Conny wanted to search for her sport live, but the system couldn't find "Shotokan Karate". The fix was live the next day. Microsoft 365 blocked Jobmaps emails as spam, David found the solution and shared it with the team. Email attachments ended up in the wrong field, so the feature was rebuilt. These things only surface when a tool is used by an entire team rather than one person. What counts is short feedback loops and the willingness to react quickly.

David sums it up: "Jobmaps gives me, as an employer, a platform where everything is gathered: communication, notes, documents and evaluation. Qualified applicants can be quickly recorded and stored in the talent pool with internal notes. On top of that, interesting profiles can be shared with the team in a single click. Really cool!"

ASVZ recruits as a team today. Not because someone rolled out a system, but because one instructor tried something, found it useful and brought his team along. The rest is teamwork.

A thank you from Jobmaps to the entire ASVZ team: David, Nicole, Marc, Conny and Carole. Your feedback, ideas and openness have not only shaped your own solution, but also made Jobmaps a better product. Thank you.