Administrative Assistant (SY-AR-2026-167-LD)

Coordinate departmental administrative activities, ensuring efficient service delivery and compliance with CERN's rules and procedures. Support workforce planning and personnel administration across the employee lifecycle, including contracts, arrivals, departures, travel and related processes. Maintain accurate planning, personnel and budget information to support effective resource management and informed decision-making. Prepare reports, analyses and management information, ensuring the quality and integrity of administrative data. Manage departmental documentation and information systems, maintaining accurate records and planning tools. Provide proactive, confidential administrative support to managers and colleagues, building effective relationships across CERN. Contribute to the continuous improvement of administrative processes and support service continuity across the administrative team.

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature.

• Higher administrative diploma or equivalent relevant experience in the field of Administration or a related field.

• Proven experience of administrative work in a team, preferably in an international environment.

• Experience supporting planning, budgeting or resource management activities.

• Personnel and material resources planning.

• Knowledge of administrative rules and procedures.

• Use of office software packages, including advanced Excel.

• Secretarial work.

• Demonstrating Accountability: working conscientiously and reliably; delivering on promises.

• Demonstrating Flexibility: adapting quickly and resourcefully to shifting priorities and requirements.

• Working in Teams: building and maintaining constructive and effective work relationships.

• Managing Self: working well autonomously; taking on activities and tasks without prompting.

• Communicating Effectively: providing others with timely information.

• Spoken and written English or French, with a commitment to learn the other language.