Team Coordinator, Products and Solutions

Organise and coordinate Advisory Board meetings, Products & Solutions Committee, investigator meetings, expert calls, and steering meetings. You own the logistics end to end, not just the calendar invite. Plan and coordinate workshops and events, facilitation of Agenda creation, including room setup, catering, and materials. Own and maintain selected Confluence pages (including permissions) so the team always knows where to find what they need. Manage templates, SOPs, guidance documents, and archiving for Products and Solutions. Keep the knowledge base clean, current, and usable. Streamline onboarding and training plans for new team members, including external employees. Make sure people have what they need from day one. Handle DocuSign coordination, LMS support, and invoice consolidation. Keep the administrative processes moving without creating bottlenecks. Spot gaps and inefficiencies in how the team operates and suggests better ways to do things. We want someone who improves processes, not just follows them. Identify and implement AI tools that genuinely improve creative production (editing, asset generation, workflow automation). Integrate AI into day-to-day workflows and help the team build confidence with new tools. Keep the executive calendar and meeting logistics running smoothly for board members. The right people, right materials, right room, on time.

mylife Diabetes Care

• Commercial education, finance, business administration or equivalent. We care more about how you think than about your exact degree

• Several years of experience in managing projects and coordinating team activities. You have run the operational side of a team before and know what it takes

• You can manage multiple stakeholders with competing priorities without losing track. Experience in a regulated or healthcare environment is a plus

• Confident with digital collaboration tools. You do not just use tools, you make sure they work for the team

• Fluency in English and German is required

• You are discreet, reliable, and handle sensitive information professionally

• You anticipate what is needed, flag issues early, and follow through without being reminded. Proactive is not a buzzword for us, it is a requirement

• You are comfortable saying 'this process does not work, here is a better way' and then making it happen