HR Administration Specialist

Responsibility for the full scope of HR administration across the entire Employee Life Cycle (from onboarding to offboarding), including maintaining and ensuring accurate employee master data in SAP SuccessFactors as the foundation for payroll processing, preparing HR-related documents (e.g. training agreements), and coordinating all administrative onboarding and offboarding processes in close collaboration with Payroll, IT and Facility Management. Act as a point of contact for employees and managers regarding all HR administrative matters. Manage the absence administration process (illness, accident, maternity, paternity, EO, etc.), including SUNET notifications, daily allowance claims, and salary and vacation adjustments. Take ownership of Time Management, including monitoring, reviewing, correcting and following up on working time records in close collaboration with managers. Support the continuous improvement and digitalization of HR processes as well as contribute to local HR projects and audits.

Oettinger Davidoff Group, with sales of over half a billion Swiss francs and over 4,000 employees around the world, traces its roots back to 1875 and remains family-owned to this day. The company is dedicated to the business of producing, marketing, distributing, and retailing premium-branded cigars, tobacco products and accessories. The premium-branded cigar business includes Davidoff, AVO, Camacho, Cusano, The Griffin’s, Private Stock, Zino and Zino Platinum. Oettinger Davidoff Group is also the sole agent of many brands in several countries. Its business is anchored in a strong “crop to shop” philosophy, having pursued vertical integration from the tobacco fields in the Dominican Republic and Honduras to its global network of 65 Davidoff flagship stores/satellites and strong appointed merchants in over 130 countries.

• Completed commercial education combined with a mandatory HR Assistant qualification

• Several years of professional experience in a similar HR administration role, ideally within an international environment

• Solid knowledge of Swiss employment law and social security systems, with strong experience in absence and time management

• Strong user experience with SAP SuccessFactors or a comparable HR system, as well as MS Office (particularly Excel)

• High IT affinity and interest in digital HR solutions and continuous process improvements

• Fluent German skills (written and spoken) and good command of English; French is an advantage

• Structured, independent and reliable working style combined with a high level of discretion, strong service orientation, and excellent communication and teamwork skills