Junior ICT PMO Specialist

Support the build-up and continuous improvement of the ICT PMO, including governance structures, templates, working standards, and documentation. Maintain a lean, fit-for-purpose PMO approach that supports agile, classical, and hybrid delivery models without unnecessary administrative overhead. Keep the ICT portfolio overview up to date, covering projects, POCs, demands, roadmap items, dependencies, risks, actions, and open decisions. Collect project status inputs and prepare draft management reports, dashboards, KPI overviews, meeting notes, decision logs, and follow-ups. Support demand management by documenting and structuring business and IT inputs, tracking open clarifications, and preparing decision-ready demand records. Ensure detailed requirements remain owned by the responsible business, product, IT, or delivery roles. Support roadmap transparency for ICT solutions and initiatives, including timelines, milestones, dependencies, and links to business priorities. Assist project leads and product owners with PMO-related coordination, documentation, and alignment across agile, hybrid, and classical initiatives. Prepare materials for portfolio reviews, alignment meetings, steering committees and ICT management decision forums.

Oettinger Davidoff Group, with sales of over half a billion Swiss francs and almost 4,000 employees around the world, traces its roots back to 1875 and remains family-owned to this day. The company is dedicated to the business of producing, marketing, distributing, and retailing premium-branded cigars, tobacco products and accessories. The premium-branded cigar business includes Davidoff, AVO, Camacho, Cusano, The Griffin’s, Private Stock, Zino and Zino Platinum. Oettinger Davidoff Group is also the sole agent of many brands in several countries. Its business is anchored in a strong “crop to shop” philosophy, having pursued vertical integration from the tobacco fields in the Dominican Republic and Honduras to its global network of 65 Davidoff flagship stores/satellites and strong appointed merchants in over 130 countries.

• Bachelor's degree, or equivalent education in Business Administration, Business Informatics, Information Management, Computer Science, Engineering, or a related field

• A basic understanding of project management, agile working methods, or process documentation is expected

• Strong organizational skills and a structured, reliable, and accurate way of working

• Ability to collect, structure, and summarize information from different stakeholders without taking over their functional ownership

• Analytical mindset and genuine interest in portfolio transparency, reporting, data, POCs, and AI-enabled ways of working – motivated to help shape project management for the AI age rather than replicate traditional approaches

• Good communication skills and willingness to work with ICT management, project leads, product owners, and business stakeholders

• Good knowledge of M365 tools; knowledge of project management tools is an advantage

• Language skills: English good written and spoken; German good written and spoken; French or other languages are an advantage

• First experience or internship in PMO, project coordination, ICT, business analysis, data, analytics, or digital transformation

• Interest in modern, AI-supported ways of working is a strong plus – classical project management certifications (e.g. Black Belt, Scrum Master) are explicitly not required and not the profile we are looking for