Executive Assistant

Manage the Market Head Intermediaries Western Switzerland & Americas calendar proactively: schedule meetings, prioritise appointments, and resolve conflicts. Organise travel arrangements, including itineraries, visa requirements if applicable, accommodations, and expense reporting. Serve as gatekeeper by screening calls and emails, handling sensitive correspondence, and ensuring timely follow-up. Act as liaison between headquarters and the Geneva office, ensuring alignment on policies, communications, and change initiatives. Seamless alignment with the business management team. Collaborate with all the key internal stakeholders, including Finance, HR, Compliance and Legal departments when required, particularly regarding documentation and approvals. Facilitate internal governance processes: organise regional management committee meetings, track action items, and maintain meeting minutes and follow-ups. Maintain strict confidentiality of all matters.

At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together. At Julius Baer, where excellence and client focus define our culture, this role demands the highest standards of professionalism, discretion, and service orientation in a fast-paced, multi-stakeholder environment.

• Bachelor’s degree in business administration, International Relations, or a related field (on going or graduated)

• A first experience in a similar role and affinity with private banking topics

• Ability to travel regularly between Zürich and Geneva and willingness to have daily internal exchanges with the other locations

• Proven ability to work effectively in an executive environment with discretion and professionalism

• Fluency in English and French; Spanish and German language skills are a strong advantage

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• Organisational Excellence: Ability to multitask efficiently while maintaining accuracy and attention to detail

• Initiative & Problem-Solving: Anticipates needs and proposes solutions without constant supervision

• Communication Skills: Clear, concise, and diplomatic communicator across levels and cultures

• Team Collaboration: Works well both independently and as part of cross-functional teams

• Discretion & Integrity: Handles confidential information with utmost sensitivity and trustworthiness