HR Admin Coordinator

Manage and maintain personnel data in HR systems (e.g., SAP SuccessFactors, or similar) Prepare employment contracts, contract amendments and certificates Coordinate offboarding and back-up for onboarding, including systematic recording Process new hires and departures in cooperation with payroll, IT, and facility management Manage long-term sickness, incl. accident, and sickness reports (with SUNET) and process daily allowance statements ("Taggeldabrechnungen") as well as process any salary and holiday cuts Record absences (vacation, illness, maternity leave, paternity leave etc.) Monitor, check, and correct working hours in the system and coordinating with the respective department heads Assist with local HR projects and processes (e.g., digitization, audits) Maintain HR documents and templates in German and English Act as a point of contact for employees and managers in administrative HR matters Manage the internal HR inbox and forwarding or responding to simple inquiries Assist with the creation of HR metrics and reports for local management Assist with internal or external audits (e.g., data protection, internal auditing) Coordinate training registrations and continuing education agreements Support new HR initiatives or change projects at the administrative level File personal files and others

Oettinger Davidoff Group, with sales of over half a billion Swiss francs and almost 4,000 employees around the world, traces its roots back to 1875 and remains family-owned to this day. The company is dedicated to the business of producing, marketing, distributing, and retailing premium-branded cigars, tobacco products and accessories. The premium-branded cigar business includes Davidoff, AVO, Camacho, Cusano, The Griffin’s, Private Stock, Zino and Zino Platinum. Oettinger Davidoff Group is also the sole agent of many brands in several countries. Its business is anchored in a strong “crop to shop” philosophy, having pursued vertical integration from the tobacco fields in the Dominican Republic and Honduras to its global network of 65 Davidoff flagship stores/satellites and strong appointed merchants in over 130 countries.

• Completed commercial training with further training in HR (e.g., HR assistant with federal certificate is an advantage)

• Initial professional experience in a comparable HR role, ideally in an international environment

• Good knowledge of Swiss labor law and social security

• High level of IT affinity and interest in new media and tools

• Very good experience in SAP (SuccessFactors/or similar HR ERP) and MS Office (Excel)

• Management and maintenance of personnel data in the HR system (e.g. SuccessFactors, Workday)

• Excellent verbal and written German skills and good English skills

• Good knowledge of Swiss labor law and social security

• Experience in collaborating on or managing HR-related administrative projects

• Very good organizational skills and a strong sense of order and structure

• Reliable, loyal, proactive, and approachable personality

• Strong service orientation and enjoyment of administrative tasks

• Language skills: German: stylistically confident in written and spoken language, English: good knowledge, French: an advantage

• High level of social competence and ability to work in a team

• Communicative, flexible, and loyal personality

• Independent, reliable, and responsible way of working

• High degree of discretion, accuracy, and commitment