Administrative & Bookkeeping Assistant (50-70%)

Position Overview

To support our software engineering team and management by ensuring smooth administrative operations, office coordination, and bookkeeping activities.

Main Responsibilities

Administration & Office Management

• Processing incoming and outgoing correspondence

• Document management and archiving

• Contract administration and filing

• Organisation of courier and mailing services

• Coordination of business travel arrangements

Bookkeeping & Finance Support

• Processing supplier invoices and expense reports using Bexio

• Preparation of monthly overviews and support for annual budgeting

• Coordination and communication with external fiduciary and accounting partners

HR & Coordination Support

• Administrative support in recruitment processes

• Coordination with external HR and payroll service providers

• Maintenance of personnel-related documentation

• Pet-friendly environment
• Employee parking
• Organized onboarding weeks
• High-quality work equipment

GWC Solutions is a Swiss software company developing custom software solutions for laboratories in the life sciences sector. In addition, we operate and maintain a SaaS product for managing complex genomics workflows in the cloud.We are a small, international team working in an agile environment, valuing reliability, collaboration, and structured processes.

Requirements

Education & Experience

• Completed commercial education or certification in Business Administration

• Minimum 2 years of professional experience in an administrative role

• Experience in a software or technology company is an advantage

Languages

• English: fluent

• German: minimum B2 level

Skills & Competencies

• Strong organisational and planning skills

• High attention to detail and reliability

• Independent, structured, and proactive working style

• Strong communication skills and ability to work in a team

• Confident handling of large spreadsheets and structured data

IT Skills

• MS Excel, Word

• Accounting software (Bexio or similar)

• Project management tools (e.g. Asana)

• Knowledge of SaaS environments is an advantage

• GitHub knowledge is a plus