Senior Nutrition & Health Administrative Assistant

Act as a trusted support partner to the NPTC Head and Leadership Team, enabling strategic focus and effective decision-making. Manage complex calendars, priorities and schedules, anticipating conflicts and ensuring timely preparation and follow-up. Prepare agendas, minutes, action tracking and key documents with accuracy, structure and confidentiality. Coordinate collaboration and information flow across Vevey, Konolfingen and other NPTC units. Organize leadership meetings, site events and complex workshops, including logistics, content and follow-up. Maintain SharePoint and intranet content, ensuring accurate and accessible information. Review and enhance presentations, documents and leadership communications for clarity and impact. Handle sensitive information with sound judgment, professionalism and discretion. Support newcomer onboarding and communication to help them navigate the organization. Provide autonomous support on audits, reporting, follow-ups and ad hoc operational priorities.

As a Senior NPTC Nutrition & Health Administrative Assistant at Nestlé Product Technology Centre, your mission will be to maximize the effectiveness of the R&D Centre Head and leadership team by acting as a trusted support partner in a high-exposure position. You will play a pivotal role in enabling senior leaders to operate effectively across a complex, multi-site R&D environment, and will bring strong judgment, anticipation, prioritization and stakeholder management skills, while coordinating sensitive operational topics with autonomy and discretion.

• Solid experience in a senior administrative, executive assistant, coordination or project support role within an international, matrixed and fast-moving organization.

• Strong ability to manage complexity, anticipate needs, prioritize competing demands and keep senior stakeholders aligned and informed.

• Proficiency with Microsoft Office tools, especially Outlook, PowerPoint, Excel and Teams, with confidence in preparing high-quality documents, presentations and simple data follow-ups.

• Excellent communication skills in English, with the ability to adapt messages for different senior stakeholders; French and/or German would be an asset in this multi-site environment.

• A proactive, resilient and solutions-oriented mindset, demonstrating courage, collaboration, speed and continuous learning.